We applied our Zero Waste AI Method to how community associations actually run. The conclusion was clear: most of the return sits in four processes. So we designed one agent for each — and we're opening pilots with the first management companies.
Each agent works inside the tools your team already uses. Nothing goes out to residents or boards without your approval until you decide otherwise. Not sure which one? Run your portfolio numbers and we'll point you to one.
Answers residents in English and Spanish, around the clock.
// WHAT YOU MEASURE: response time · messages resolved without staff
From inspection notes to sent notice, with every deadline tracked.
// WHAT YOU MEASURE: days from inspection to notice · open violations past due
Packet prepared, minutes drafted, follow-ups sent.
// WHAT YOU MEASURE: hours per meeting · action items closed on time
Never miss an inspection, reserve study or posting deadline.
// WHAT YOU MEASURE: deadlines missed · hours spent chasing documents
Three numbers you already know. Below them, the recurring load they generate — packets, resident traffic, follow-ups — how much of a full-time person it adds up to, and which agent would take the biggest piece off first.
This is arithmetic on the numbers you entered, not a benchmark. Packets and units per manager come straight from your inputs; request volume and handling time use the assumptions above, which you should change to whatever matches your operation. One full-time person is counted as 160 hours a month. We’d rather show you the maths than a figure you can’t check.
Your figures, the assumptions behind them, and the four questions we’d ask about your operation before proposing anything. Send it to yourself or forward it to your partner.
We agree on the metric before we start. If the number doesn't move, you'll know in a month — not after a year of licenses.
A short working session to choose the process, the communities in scope and the number we'll move.
The agent works where your team already works — email, portal, the tools you use today. Your team reviews before anything goes out.
We look at the number together. If it moved, we scale it. If it didn't, you stop having spent little and learned a lot.
The four agents exist because we mapped first and built second. Every pilot follows the same four phases, so every dollar invested in AI earns a return.
The four phases go from lowest to highest commitment: you only move to the next one once the previous has proven its value.
We map the process before touching AI, to pinpoint where it drives return and rule out where it’s just a gadget.
We run one agent at the smallest useful scope, with the metric defined upfront.
We build it into your real workflow, not as an isolated demo.
We measure, tune, and improve with real usage, so it never gets installed and abandoned.
We're opening pilots with the first management companies. Tell us a bit about your operation and we'll get back to you — and we'll tell you if it isn't a fit.
Not sure which one? Run your numbers, or start with a Map Sprint — two weeks, fixed scope, from $2,500.
No pitch deck · we'll tell you if there's nothing here
LOADING THE SCHEDULER
The scheduler didn't load.
Your browser may be blocking it. Open it in a new tab, or just email us.